View Collaborator Changes

It is often useful to be able to see the changes made by a collaborator in bulk, rather than reading through the script to find those changes. There are three ways to accomplish this.

 

Method 1 using Revision Tracking: To illustrate setting up the proper revision tracking, we will use WriterDuet and WD2.

WriterDuet would like to see all of the edits from WD2 in green text. WD2 would like to see everything WriterDuet adds in blue text.

Each user will need to set up a Revision using the following steps:

  1. Revisions>View&Track
  2. Select ‘No’ for the Everyone field so that that only the writer setting it up will be tracked.
  3. Name the Revision (i.e. WriterDuet edits or WD2 edits)
  4. Select color.
  5. Track.
  6. Each user will need to ‘Track’ their own and ‘View’ the other writer(s).                                                                                                                            WriterDuet                                                                                                                                                                           WriterDuetview                                                                                                                                                                     WD2                                                                                                                                                                                              WD2view

From this point forward, each user will be tracking all their changes until ‘Track’ is turned off. Viewing the revision can also be turned off at will, but it would be recommended to leave ‘Track’ on so that changes can be viewed later.

Method 2 using Date & Writers: This option is best used when one writer logs on and would like to see what has been added by other collaborators for a specified time frame.

  1. Revisions>Date & Writers
  2. Select the writer to be viewed (more than one can be selected at a time)Dateandwriters
  3. Select the desired date range.
  4. Using the sliding bars, select the time range.
  5. Click ‘View’.
  6. Contributions by this writer will be designated with an ‘*’ to the right of the line as well as the line text turning red.
  7. To close the option to view these changes, click the ‘X’ next to the name of the report being viewed (found under the chat feature to the right of the script).

Dateandwritersexit

Method 3 using the Customize menu: (this would be the least recommended option since it cannot be turned on and off as easily as the other options) All the edits for each writing will automatically be colored. This option may be more difficult to follow in the long run to distinguish what has been added in a specific time frame. Each writer will need to follow the following steps:

  1. Customize>Misc
  2. Select from the color drop down menu to either highlight or color the edits.Coloryouedits
  3. Edits from each user will now always be colored and could show up on a PDF. If color is not desired for the PDF version, proceed to the next step.
  4. Customize>PDF
  5. Uncheck the box for ‘Show colors in PDF/Print                                                                ShowcolorinPDF

Note: to revert to an older version of a line, go to the ‘Revert line to previous Draft’ article.